1. Complete the SHIBA Volunteer Travel Expense Voucher Form (PDF, 30KB) within a month after your travel.
2. Complete the Vendor Registration Form (PDF, 283.40 KB). You only need to submit these two forms prior to your first travel reimbursement submittal, or if you need to provide updated information. If you would like your reimbursement to be completed using direct deposit, please complete the Vendor Direct Deposit Form (PDF, 336.42 KB).
- Volunteer coordinators and volunteers should check the "Volunteer" box in Section 3 of the W-9 form.
- Submit the completed and signed SHIBA Payee Registration and W-9 forms to the OIC fiscal office at the fax number listed on the bottom of the payee registration form.
3. Keep a copy of your forms for your records, and make copies of any original receipts for lodging.
4. Send your documents by email to admin4shiba@oic.wa.gov, or send the original copies of your SHIBA Volunteer Travel Expense Voucher and lodging receipts to:
Office of the Insurance Commissioner
SHIBA Organizational Coordinator
PO BOX 40255
Olympia WA 98504-0255