Take these steps at least 10 working days before the trip:
1. Complete the Agency Travel Request form (PDF, 114KB)
- Estimate subsistence (food) and lodging costs using the current per diem rate (www.ofm.wa.gov) for the area you will travel to.
- Estimate mileage using a web-based mileage locator (i.e., Mapquest, Bing map, etc.) or global positioning system (GPS).
- If you plan to carpool or share a room with another volunteer, include that information and the person's name in the "Explanation for Exception" box.
2. If you have questions, email SHIBA or call 360-725-7097.
3. Keep a copy of your form for your own records.
4. Send the completed Agency Travel Request Form to the attention of the SHIBA program administrative assistant via one of the methods below:
- FAX: 360-586-4103
- U.S. Mail:
Office of the Insurance Commissioner
SHIBA Administrative Assistant
PO BOX 40255
Olympia WA 98504-0255
We will notify you when we've approved your travel request. After you've completed your travel, you will need to submit your completed Travel Expense Voucher (PDF, 30KB).
If you're unsure if you need pre-approval for travel, email SHIBA.